Popi Act

Protection of Personal Information Act.

What is POPI Act?

The Parliament of the Republic of South Africa passed the Protection
of Personal Information Act (POPIA) in November 2013. The goal is to promote the protection of personal information handled and stored by public and private organizations, as well as to introduce conditions to implement minimum requirements for the processing of personal information.

Why is it so important to the Customer or Business?

The POPI Act is important because it protects data subjects from harm, like theft and discrimination. The risks of non-compliance include reputational damage, fines and imprisonment, and paying out damages claims to data subjects.

Why should we comply with the POPI act?

The POPI Act requires businesses to regulate how information is organised, stored, secured, and discarded. This ensures that the business can maintain the integrity and confidentiality of its clients’ and employees’ personal information by preventing loss, damage, and unauthorized access to the personal data.

Data

Security

Data security is the technique of preventing digital information from
being accessed by unauthorized parties, losing data unintentionally,
being disclosed and modified, being altered, or becoming corrupted at
any point during its creation or destruction.

Maintaining the security, integrity, and accessibility of an organization’s
data requires this approach. Keeping data private, maintaining its
accuracy and reliability, and making it accessible to designated parties
are all referred to as confidentiality, integrity, and availability.

Every organization depends on its data to function. It helps with decision-making, problem-solving, increasing the effectiveness and efficiency of operations, enhancing customer service, informing marketing initiatives, lowering risks, boosting productivity, fostering teamwork, and ultimately contributing to rising revenue and profit.

Data is frequently described as a company’s “crown jewels,” and as such, it requires considerable consideration to ensure its security. The costs of remediation, downtime, and lost revenue can all be high as a result of data breaches. Fines imposed by law and regulation may also be imposed. In the worst-case situation, businesses may fail or enter
bankruptcy.

Data compliance, the act of identifying governance and establishing policies and processes to protect data, includes data security as a key component. To accomplish the objectives outlined in those standards, the process entails selecting suitable standards and putting controls in place. Data compliance is connected to regulatory compliance, which is the practice of firms adhering to industry-specific laws, policies, and rules as well as local, state, federal, and international legislation. To achieve the criteria outlined in regulatory compliance standards, specific controls and technology must be used.

An organization must first be aware of the data it has before it can secure it. A data inventory, which is a list of all the data an organization has created, consumed, and stored, is essential in this situation. Data discovery, or finding out what and where the data is, is the first step in the process. The next step is data classification, which entails giving data labels to make managing, storing, and protecting it simpler. The following are the four standard data classification categories:
1. Public information
2. Confidential information
3. Sensitive information
4. Personal information